Corporate Services Assistant

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category  

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory  

Estates

Job Description (Roles and Responsibilities)  

Note: All applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Main purpose of job:

The Corporate Services team at the British Deputy High Commission Bengaluru supports the effective running of the Post by providing estates, facilities, health and safety, compliance, IT coordination, finance administration, transport, front office, residence and event support services. The Corporate Services Assistant will provide routine administrative support to help the team maintain accurate records, complete follow-up actions, and deliver services smoothly and consistently.

The Corporate Services Assistant provides administrative and operational support to the Corporate Services team, with a primary focus on Estates, Health & Safety, Compliance, and related administration. The role supports the maintenance of records, trackers, documentation, and routine follow-up actions to ensure Corporate Services functions operate efficiently and remain compliant with FCDO policies and local requirements.

The jobholder will provide administrative support across Estates, IT, Security, Finance, Transport, Front Office, and Residence/Event functions, assisting colleagues with routine processes and ensuring accurate record-keeping and timely follow-up of actions.

We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.

Roles and responsibilities / what will the jobholder be expected to achieve:

Estates, Health & Safety, Compliance and IT Administration (55%)

• Maintain and update estates compliance records, statutory inspection logs, and Health & Safety documentation.
• Support the administration of estates-related contracts, contractor records, service reports, and maintenance documentation.
• Maintain asset registers, property records, inventory lists, and maintenance trackers.
• Track and follow up on routine maintenance requests and remedial actions, escalating overdue items where appropriate.
• Management of office storeroom and its related inventory including float items.
• Support workplace Health & Safety administration, including risk assessment records, incident logs, inspections, action trackers, and compliance documentation.
• Maintain filing systems for estates, accommodation, compliance, and facilities management records.
• Assist with the coordination of contractor visits and ensure supporting documentation is recorded and filed appropriately.
• Support IT administration by maintaining equipment inventories, handover records, user allocation logs, and associated documentation.
• Produce routine reports and tracker updates for Corporate Services management as required.
• Contractor supervision as and when required.

Security, Finance, Transport and Front Office Administration (30%)

• Support reception and front office administration, including visitor management records and routine enquiries.
• Manage the BDHC Bengaluru mailbox, directing enquiries and responding to routine requests as required.
• Assist with procurement administration by collating documentation, maintaining trackers, and following up on routine actions.
• Support on stationery and IT procurement.
• Support invoice and payment administration by maintaining records and payment trackers.
• Maintain transport administration records, vehicle utilization trackers, and booking logs.
• Support airport pass applications, maintaining records and tracking progress.
• Assist with protocol-related administrative documentation, including diplomatic imports and customs-related paperwork.
• Maintain organized filing systems and records for Security, Finance, and Transport activities.

Residence, Events and Hospitality Administration (15%)

• Assist with administrative preparations for official events, including guest lists, RSVP monitoring, stationery requirements, and event trackers.
• Maintain hospitality inventory records and support routine stock checks.
• Assist with residence procurement documentation and vendor follow-up.
• Provide administrative support for official visits, hospitality activities, and residence-related requirements.
• Support event administration during periods of EA absence or increased operational demand.

Additional information - Specific local Post requirements, if any.

The FCDO operates an agile workforce. The jobholder may be required to undertake other reasonable duties from time to time in support of Corporate Services priorities.

Language requirements

Good working knowledge of English.
Knowledge of Kannada or other local languages is desirable.

Essential qualifications, skills and experience  

Essential on Arrival:

• Minimum graduate qualification from a recognized university or institution.
• Two to three years of work experience in an administrative capacity, preferably in corporate services, facilities, estates, office administration, customer service or operational support environment
• Strong administrative and organizational skills with the ability to maintain accurate records and trackers.
• Good attention to detail and ability to work accurately with routine documentation.
• Ability to prioritize and manage multiple administrative tasks.
• Good written and verbal communication skills.
• Ability to build effective working relationships with colleagues, contractors, suppliers, and visitors.
• Experience using Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to follow established procedures and work with minimal supervision on routine tasks.
• Flexible, customer-focused, and willing to support a range of Corporate Services activities.

Required behaviours  

Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service

Application deadline  

12 October 2026

Grade  

Administrative Assistant (AA)

Type of Position  

Fixed term, with possibility of renewal

Working hours per week  

40

Region  

South Asia & Afghanistan

Country/Territory  

India

Location (City)  

Bangalore

Type of Post  

British Deputy High Commission

Number of vacancies  

1

Salary Currency  

INR

Salary  

INR 43,768 per month plus 12% Provident Fund and 6% Special Allowance.

Type of Salary  

monthly

Start Date  

16 November 2026

Other benefits and conditions of employment  

For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.

For other than BHC Candidates, salary will be all-inclusive of INR 43,768 per month plus 12% Provident Fund and 6% Special Allowance.

Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family which includes self, spouse/partner and children up to an age of 25 years and irrespective of age, only if with, physical or mental disability.

No relocation or any other related costs or assistance will be provided. FCDO does not pay for any travelling, accommodation & relocation expenses incurred and/or accept any financial risk, including cancellation or reschedule costs

Please note - BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, e.g., some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.  

FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require. The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. 

Around half of our work forces are women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. 

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe.  We are aiming to make it the best.

Additional information  

Note: All applicants are required to mandatorily fill the complete online application form including the employment, educational details, behavioural and technical/ professional skills questions. We will be thoroughly reviewing the application forms only with all the required details and the shortlisting is not basis CV/ cover letter. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage

Overseas Citizen of India (OCI) card holders will need have, or be able to obtain, a valid special work permit issued from Government of India (GOI) to work in the British High Commission (BHC). BHC will not be able to sponsor work visas or obtain/ assist with the special work permit from GOI. Offers of employment made to OCI card holders will be conditional upon candidates obtaining a special work permit.

Note: For requisite special permission to take up employment in any foreign Diplomatic Missions in India, OCI Cardholder must visit https://ociservices.gov.in

Please note – successful applicants will be offered employment on Country Based Staff (CBS) terms and conditions. This is not a permanent UK Civil Service position and does not attract diplomatic immunities and privileges (other than what an individual may already hold if they are a recognised partner/family member of a serving diplomat).